Gone are the days of paper records, adding machines, and filing cabinets. Welcome to the twenty-first century, where almost everything is stored electronically, employees communicate via email and instant messaging, and files are stored in clouds! Today’s technology allows for effortless, eco-friendly, and economical management of communication needs within the workplace, but is it really safe? The answer is yes – with a caveat. Security breaches are commonplace and can affect the integrity of any business’s confidential information. However, with basic training, employees can help keep their company’s Ethernet security strong.
Secure Ethernet Equipment
The most important part of a functioning Local Area Network (LAN) or Wide Area Network (WAN) is the physical equipment. Without the hubs, switches, and cables, there won’t be a connection to keep secure. Most of the time, businesses keep networking equipment locked away or kept in a safe area away from heavy traffic, but employees should know, if relevant, where it is kept. They should also be encouraged to proceed with caution when working in the area. If employees have a hardwired connection to the Ethernet system instead of a wireless connection, it’s also important that they keep cables tucked away and unexposed to potential hazards such as spills or trips and falls.
Control System Access
Employees should understand that a key component to Ethernet security is making sure that only those who are allowed access to the system are granted it. Passwords for email, desktop access, voicemail, and other applications should be kept confidential, and company information should be accessed discreetly. This is especially true for employees who work remotely, as it’s easy to accidentally leave a screen open when running to the bathroom at a coffee shop or to forget there’s someone sitting behind you at the sandwich shop who might not have the best of intentions.
Monitor Or Restrict Website Access
While the Internet can certainly help to streamline workflow, it’s also a potential hazard. Employees should be trained on the importance of using the Internet specifically for work-related purposes not only to boost productivity but also to prevent the system from being attacked. Many people are unaware of how easily viruses and other issues can infiltrate an otherwise secure Ethernet network, affecting both the employee’s workspace and potentially those of others, exposing vulnerable information to unauthorized users. Some employers use Internet filtering programs to restrict access to potentially unsafe sites, but they’re not foolproof. Employees should still be briefed on Internet safety.
What is considered common sense to an IT engineer or the supervisor of a workplace in terms of a secure Ethernet system might not be common sense to an employee. A basic tutorial on how the system functions as well as the most common issues associated with the safety and security of the network can make a notable difference in the business’s network security, thus saving the company money, time, and most importantly, privacy breaches.