If you are considering new technology for your office, you may be trying to weigh the pros and cons of web conferencing. This new technology can revolutionize how you do business. But you do need to weigh your options carefully before you jump and make any decisions.
One of the big advantages of web conferencing is that you save a tremendous amount of money on business travel. Businesses have had to shell out a lot of money on travel expenses. Although no one was thrilled about it, this was simply the cost of doing business. Companies had to swallow the expense of airfare for employees to travel to meetings, to pitch ideas to new clients and existing clients, and for training as well.
But the expenses did not stop at airfare. Employees must also have transportation from the airport to the meeting site. So cab fare or rental cars were also an expense companies paid for. If the meetings ran late or the schedule with the airlines didn’t allow a flight home that same day, then employees must have hotel accommodations.
All of these costs add up. But with web conferencing, you don’t have to lay out money for these expenses.
Your employees will be so much more productive when they do not have to jet around the country to conduct business. When you are sleeping in your own bed each night and maintaining your routine rather than having to adjust to new scenery, you feel better. You rest better when you go home each night to your family. All of that adds up to being more productive. Additionally, there is no time lost to travel. Travel time is time out of the office. Most people do not get a lot of work done as they sit in airports or on planes.
More flexibility means more opportunities
Now that you do not have to travel to pitch new clients-or existing clients-you can take advantage of more opportunities. Think about it: rather than having to stretch out meetings over the course of a week because you need to get your employee back in town and give them some time to rest in between trips, you can schedule two meetings in a day.
The downside of web conferencing is the possible relationships with your clients. You may have some clients who miss that more personal face-time. And you may have some clients who are just resistant to losing that face-to-face time.
However, you can make sure that you take some time during the web conference to ask about their families, hobbies, etc. You can take other opportunities to maintain your relationships with your clients. Most clients will welcome the opportunity to save time with web conferencing.
- Save money on travel
- Increase productivity
- Increase your reach for meetings
- Possible decrease in relationship-building with clients
- Some clients may be resistant to losing face-to-face contact
The verdict? Overall, web conferencing is a great opportunity to save time and money. Resistant clients will likely come around when they see how useful web conferencing is.